Presso

Last updated: Wednesday, 12 February 2025

Privacy Policy

Presso Network

Preamble

At Presso Network, we understand that as event attendees and networkers, you want your events to run smoothly and securely. Our mission is to provide you with the information you need to maximise your event experience, facilitating seamless networking and valuable face-to-face connections.

This Privacy Policy (“Policy”) outlines how Presso Network Limited (“Presso Network,” “we,” “us,” or “our”) collects, processes, uses, transfers, and discloses both personal and non-personal data in accordance with the Data Protection Act 2018 (“Act”) and the EU General Data Protection Regulation (“GDPR”). Please read this Policy carefully, as it explains our commitment to protecting your privacy and details your legal rights, remedies, and obligations.

This Policy applies to your use of all websites, applications, and services operated by Presso Network, including but not limited to:

  • Website – pressonetwork.com
  • Apps – Presso Network’s mobile applications for iOS and Android
  • Services – The Event Organisers Platform and other related services

By accessing or using our Website, Apps, or Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. In the event of any conflict between this Policy and our Terms of Use, the Terms of Use shall prevail.

Purpose of Collecting Data

Presso Network Limited collects personal and non-personal data to enhance user experience and improve our business operations. We use the data we collect to:

  • Evaluate and improve the performance and functionality of our Websites, Apps, and Services.
  • Deliver content and communications to users who have subscribed to our newsletters and updates.
  • Prepare project proposals and negotiate contracts with prospective clients.
  • Request project proposals and negotiate contracts with prospective suppliers.
  • Fulfil contractual obligations and issue invoices to clients.
  • Process deliveries and payments for supplier invoices.
  • Manage employee-related operations, including salary payments, insurance, taxes, and leave entitlements.

We will never sell personal or non-personal data to third parties.

Lawful Basis for Processing Data

Presso Network Limited processes personal data only when there is a lawful basis to do so, including:

  • Consent – You have provided clear and explicit consent for us to process your personal data for a specific purpose.
  • Contract – Processing is necessary to fulfil a contract we have with you or to take steps at your request before entering into a contract.
  • Legal Obligation – Processing is necessary for us to comply with a legal obligation (excluding contractual obligations).
  • Legitimate Interests – Processing is necessary for our legitimate business interests, provided these interests do not override your fundamental rights and freedoms.

Categories of Data Collected

Presso Network Limited collects the following categories of data:

  • Personal Information – Information that can identify an individual, such as full name, email address, telephone number, messaging and social media handles, postal address, bank account details, National Insurance number, and financial/payment details.
  • Communication Preferences – Information linked to personal data that specifies the types and frequency of communications you wish to receive from us.
  • Communication History – Records of your interactions and communications with Presso Network.
  • Company Information – Non-personal data such as company name, registered/postal address, company number, and VAT number.
  • Non-Personal Browsing and Site Usage Data – General information such as the country or city of website visitors (not precise location), pages visited, site activity heatmaps, and browser details.
  • Transient Information – Temporary access to user geo-location and contact lists for features like attendee location and contact sharing during events. This data is processed through our servers to provide specific services but is never stored or used beyond the scope of the features outlined in our Terms of Use.
  • Children’s Data – We do not collect any data from individuals under 13 years of age. Our Websites, Apps, and Services are intended for users aged 13 and above.

Methods Used for Data Collection

Presso Network Limited collects data through direct, observed, and indirect methods, including:

  • Personal Information (Direct) – Collected directly from app users, newsletter subscribers, prospective and current clients, suppliers, and employees through our websites, applications, email exchanges, messaging platforms, social media interactions, and face-to-face communications.
  • Communication Preferences (Direct) – Collected directly from newsletter subscribers via online forms on our website.
  • Communication History (Direct) – Created by recording interactions with app users, newsletter subscribers, prospective and current suppliers/clients, and employees through our website, email exchanges, messaging platforms, social media interactions, and face-to-face communications.
  • Company Information (Observed and Direct) – Collected from publicly available online sources (such as business registries and company websites) or provided directly by app users, newsletter subscribers, prospective and current suppliers/clients, and employees, including through face-to-face interactions.
  • Non-Personal Browsing and Site Usage Data (Indirect) – Collected automatically through online interactions with our websites and applications.

Use of Cookies

At Presso Network Limited, we do not install cookies in your browser, nor do we use cookies on any part of our websites or services.

We utilise Fathom Analytics, a GDPR-compliant analytics provider that stores data in Europe and provides only anonymised website traffic insights. This ensures:

  • No Personal Tracking – We have no way of identifying you when you visit our sites.
  • No Cross-Site Tracking – We cannot, and will not, track your activity across other websites or serve you ads.
  • No Personal Identifiers – We do not collect any information that identifies you, your pets, or your location.
  • No Data Storage – We do not store any personal data, meaning we have no information to sell — not that we would, even if we could.

Data Retention Period

The retention period for data collected by Presso Network Limited is determined by the lawful basis for processing:

  • Website Visitors – No cookies are retained or stored. Non-personal browsing and site usage data are retained for at least 4 years to meet our legitimate interests.
  • App Users – Personal data and communication preferences are retained until consent is revoked. Transient data is retained only until the requested service is completed.
  • Newsletter Subscribers – Personal data and communication preferences are retained until consent is revoked. You can revoke consent at any time by unsubscribing from our emails.
  • Clients/Suppliers – Personal data is retained for 6 years from the date the last active contract ceased, in compliance with legal obligations.
  • Employees – Personal data is retained for 6 years from the date the employment contract ended, in compliance with legal obligations.

Disclosure of Personal Information

Presso Network Limited generally does not disclose personal information to third parties. However, personal information may be shared in the following instances:

  • Service Providers and Suppliers – We may share personal information with our suppliers and service providers to maintain, enhance, or improve the functionality of our websites, apps, and services.
  • Legal and Compliance Purposes – We may disclose personal information if we believe, in good faith, that such disclosure is reasonably necessary to:
    • Address suspected illegal activities.
    • Enforce or apply our Terms of Use and this Privacy Policy.
    • Comply with legal obligations, including search warrants, subpoenas, statutes, or court orders.
    • Protect the rights, reputation, and property of Presso Network, its users, affiliates, or the public.

If we are legally required to disclose your personal information to a third party (such as by subpoena or court order), we will make reasonable efforts to notify you promptly, provided we have a valid email address on file and are not prohibited by law or legal counsel from doing so.

Individuals’ Rights

As a data subject, you have the following rights under the Data Protection Act 2018 and GDPR:

  • Right to be Informed – This Privacy Policy explains how Presso Network collects, uses, processes, transfers, and discloses personal and non-personal data. For any further questions, please contact us.
  • Right of Access – You may contact us at any time to request access to the personal data we hold about you. We will respond within one (1) month of receipt, free of charge, unless the request is manifestly unfounded, excessive, or repetitive, in which case we may charge a fee or refuse to comply.
  • Right to Rectification – You may contact us at any time to request that inaccurate or incomplete personal data be corrected. We will respond within one (1) month (or two months for complex requests), free of charge.
  • Right to Erasure – You may request the deletion of your personal data at any time.

You can exercise this right by:

  • Website Visitors – Ceasing to visit our websites.
  • App Users – Uninstalling our applications.
  • Newsletter Subscribers – Unsubscribing from our mailing list.
  • Prospective Suppliers/Clients/Employees – Contacting us with your request.
  • Suppliers – Ceasing to accept our purchase orders.
  • Clients – Ceasing to purchase our services.

Note: Presso Network may retain your data when required by legitimate interest, contractual obligations, or legal compliance.

  • Right to Restrict Processing – You may request to limit the processing of your personal data at any time.
  • Right to Data Portability – As a newsletter subscriber, client, or supplier, you may request an electronic copy of your personal data in a structured, machine-readable format.
  • Right to Object – You may object to the processing of your personal data at any time.
  • Rights Related to Automated Decision-Making and Profiling – Presso Network does not conduct automated decision-making or profiling.
  • Right to Lodge a Complaint – You can lodge a complaint with the UK’s ICO. Presso Network is registered with the ICO under registration reference ZA548570.

Security Policy

Presso Network Limited is committed to ensuring the security of personal data through technical, organisational, and operational measures, integrating “data protection by design” into all processing activities.

  • Technical Measures – Our services are hosted on ISO 27001 certified data centres in the EU.
  • Organisational Measures – Access to personal data is role-based.
  • Processes – Transparency in data use with compliant service providers.
  • Network Security – Secure connections, up-to-date firewalls, and antivirus.
  • Data Minimisation – Only necessary data is processed.
  • Data Disposal – Secure data erasure and paper-free operations.

International Transfers Policy

Presso Network Limited ensures personal data is protected when transferred outside the EEA, using providers like:

  • Simply.com, Render.com, Xero.com, MailChimp.com, Calendly.com, Google.com, Hey.com, Podio.com, Dropbox.com.

Breach Notification Policy

In the event of a data breach, we will:

  • Notify affected parties without delay.
  • Inform the ICO within 72 hours if required.
  • Review and update our policies and security measures.

Data Protection Officer

Third-Party Websites

We have no control over external websites linked from our services. Review their policies separately.

Changes to the Policy

We may update this Policy periodically and will notify users via our websites.

Legal overview